lets-plan

The Benefits of Event Management

  • An event planner has the potential for saving money on vendors. They have strong vendor relationships and know the ins and outs.
  • Event planners – especially certified ones – must stay current with industry trends. The CMP designation requires recertification every 5 years which includes industry related continuing education and can include membership in industry organizations, committee membership, authoring of an article, speaking engagements on industry related subjects, study group leader for the CMP or proctoring an exam.
  • A professional knows some venues exaggerate their capacities.
  • A planner knows what ADA means and makes sure your venue is compliant.
Planification event management services handling the catering.
Planification event management services organized this wedding set up.
  • A professional knows how to how to hookup a laptop to the LCD projector, knows how to enter and exit a room quietly and will even remind your keynote to turn off the lavaliere when he/she uses the restroom. The older models even know how to operate an overhead projector.
  • A planner won’t hesitate to travel to the nearest store because your CEO needs Caffeine Free Diet Mountain Dew and the venue (inexplicably) doesn’t have it.
  • A planner knows how to negotiate with a hotel or conference center on meeting space, audiovisual, guestrooms and food and beverage.
  • Seasoned planners know you don’t sit down in a trade show booth and you don’t eat in front of a potential client. Good trade show exhibition is a skill – in their design and in the message they convey to prospects and current clients. Get your neighbor to watch your booth and go eat somewhere else. Its noon – everyone else is eating too. And don’t forget to follow-up.  Otherwise, what’s the sense of spending all that time and money.
  • Seasoned planners know you don’t sit down in a trade show booth and you don’t eat in front of a potential client. Good trade show exhibition is a skill – in their design and in the message they convey to prospects and current clients. Get your neighbor to watch your booth and go eat somewhere else. Its noon – everyone else is eating too. And don’t forget to follow-up.  Otherwise, what’s the sense of spending all that time and money.
  • A meeting professional can read a hotel contract, a BEO and knows what an attrition clause is.
  • A planner can see the gaps – things you may have missed.
  • A professional knows the difference between a podium and a lecturn.
  • We can help to eliminate the stress or at very minimum share in the stress of holding an event.
  • Would you represent yourself in court? Probably not. You would hire a professional. Same with event planners.
  • A professional can stand back from your event and be unbiased. You can sometimes be too close to the situation.
Planification event management organizes everything down to the last fruit tray.

Obvious Meeting Benefits

  1. Alignment: Rather than spending countless hours reading through email chains and clarifying meaning, meetings are often the most effective means to ensure alignment.
  2. Brainstorming: When a solution is not obvious or you need innovative concepts, a brainstorming meeting may be just what is needed.
  3. Education: When the education of individuals is necessary, meetings are the best solution.

Hidden Meeting Benefits

In addition, there are some less obvious benefits for meetings:

  1. Socializing: One of the most common complaints of meetings is unnecessary chatter and gossip that wastes everyone’s time. Agreed. However, the brief socializing before or after the defined meeting time can be a critical factor in team building and employee engagement.
  2. Awareness: Issues that are not formally relayed in written communications have a tendency be uncovered during meetings. The back-and-forth dialogue may create awareness to risks and issues otherwise not defined.
  3. Development: Professional development often occurs in meetings. As individuals are challenged to speak up to their peers and even superiors, team members develop communication skills, character and quick thinking

Testimonials

“Kim, the best compliment I know to give is that you made the mechanics of the retreat seem effortless.  I know that this was not the case.   Indeed, I am sure that it required a great deal of attention to detail to allow this event to go so smoothly.  Thank you for your efforts on our behalf and for allowing the members of the Retreat Committee to be participants at the retreat rather than managers of the retreat.” 

“Kim, So often the people in the background who bring it all together are never recognized.  I say that because I want to take this opportunity on behalf of The Fortune Group and Abbott Laboratories Hospital Products Division to say thank you for a great meeting.  In my career I have probably held in excess of 300 hotel meetings, as the one yesterday, so I speak with experience when I say everything was to expectation or exceeded it.”